Job Purpose:
The Accounting Coordinator will focus on overseeing all accounts receivable job duties at the Kalamazoo Country Club.
What You’ll Be Doing
- Coordinate getting invoices set up for payment by ensuring proper authorization, correct payment terms and completing coding information.
- Assist with membership billings to validate correct amount and answer any membership concerns or questions
- Help with finance team with daily, weekly and monthly accounting questions and requests.
- Manage the billing, statements, and invoicing process for member statements, outside events, member sponsored events, golf outings, banquets, and weddings.
- Closes out all Food & Beverage Point of Sale End of Day Reports and posts to the general ledger.
- Reviews and uploads Golf Point of Sale / Tee Sheet Reports and uploads into accounting software.
- Works with Senior Accountant ensuring billing is sent out in an accurate and timely manner.
- Works with Senior Accountant on ad hoc member and sales reporting.
- Receive cash/check payments, enters into accounting software.
- Works with Membership Director to input member data into club management system, sets up fee billing schedule, installment billing schedule, and quarterly minimum schedule, etc.
- Record daily revenue categories for F&B and Golf departments.
- Works with our Director of Catering and Events to close out all completed events in our banquet software and pull into our accounting software system.
- Support external and internal requests related to accounts receivable.
- Supports/cross-trained in accounts payable.
- Assist in refining billing and AR processes and procedures with a focus on continuous improvement.
- Manages AR Aging reporting, and communication on past due accounts, works with Sr Accountant on suspensions and collections.
- Manages installment billing programs.
- Manages quarterly food and beverage programs.
- Maintains strong relationships with F&B, Golf, Grounds, Racquets, Childcare, Aquatics, and Admin departments to ensure needs are understood and met.
- Communicates directly with members with regards to billing, member payments, charges on statements and more.
- Collects and manages all member bank account and credit card data for secure storage and processing.
- Credit card processing for member statements/balances.
- This position will be officing out of the Kalamazoo Country Club