Greenleaf Hospitality

Accounts Payable Specialist

Posted Date 3 weeks ago(9/18/2024 3:41 PM)
ID
2024-3450
# of Openings
1
Category
Finance
Property
Radisson Plaza Hotel & Suites

Overview

Top Reasons to Work With GHG

Responsibilities

Overview:

The Accounts Payable role is responsible for ensuring that all payables transactions are posted regularly and payments to the vendors are generated on a timely basis. Ensures documentation for all payments are properly maintained.

 

 

What You’ll Be Doing

  • Ensures that all payable transactions are posted regularly
  • Ensures payments to vendors are generated on a timely basis
  • Ensures documentation for all payments are properly maintained 
  • Recommends and suggests improvements to the Assistant Controller or Controller
  • Must be able to maintain good relationships with all coworkers and vendors
  • Must have a high degree of professional integrity, and be able to work safely, effectively and efficiently
  • Compares and controls supplier’s invoices and credit notes with all related documents (purchase order/request, delivery notes and receiving reports)
  • Ensures purchases are duly authorized and the documents signed in approval by the authorized manager
  • Verifies the arithmetical accuracy of all invoices before payment
  • Calculates expense allocations and notes the amounts/accounts directly on the invoice
  • Prepares invoices for payment and presents it to the Controller for signature
  • Reconciles the statements from suppliers against invoices and resolves any discrepancies
  • Files paid and unpaid invoices in a timely and orderly manner such that others can readily access the information
  • At month-end verifies that total posted purchases balances to the receiving report.  Any discrepancy should be resolved before closing the month
  • Audits the General Cashier’s petty cash reimbursements, ensuring that all documents are properly filled in and approved
  • Reviews month-end Accounts Payable aging and addresses any outstanding items
  • Prepares and posts month-end accruals
  • Reviews with hotel departments any open purchase orders at month-end
  • Investigates all invoices received without purchase orders and initiates corrective action
  • Ensures that the A/P system has (for all Vendors) Vendor name, address, Social Security # or TIN and verification that Vendor is not subject to backup withholdings, this is accomplished by maintaining completed and signed W-9s for all Vendors
  • Responsible for preparing year end 1099’s and preparing applicable filings for Controller’s review and signature
  • Carries out other duties that may be assigned by the Assistant Controller or Controller
  • Responsible for preparing year end 1099’s and preparing applicable filings for Controller’s review and signature

Qualifications

What You Need for this Position

  • Accounting background preferred but not required
  • You have strong attention to detail and accuracy, commitment to customer service
  • You have excellent analytical and problem-solving skills, are very organized and detail-oriented, thrive on process improvement
  • Ability to manage and meet deadlines
  • Ability to multi-task and work together as an integral part of the team
  • Strong communication skills, both written and verbal
  • Proficient in Microsoft Excel, Word, PowerPoint and Google Suite; experience with Opera PMS, Silverware POS and Zephire Parking system a plus
  • Emphasis on confidentiality
  • Customer service skills
  • Able to lift 25lbs. occasionally

What's in it for You

  • Competitive salary and benefits package
  • Opportunities for professional growth and development in a dynamic industry including continued education opportunities through accredited platforms
  • Collaborative work enviornment with a talented team of event professionals
  • Joining an award willing and high performing team that values fun and relationships
  • 401K with 100% match up to 3% and 50% match up for the next 2%
  • Medical/Dental/Vision/Disability/Life Insurance (full-time)
  • Robust Employee Assistance Program providing a wide range of services including up to 7 free counseling sessions per year
  • Health and wellness reimbursement up to $600 annually for items like massages, gym memberships, running shoes etc.
  • 10% discount on GHG outlets
  • (1) shift meal provided per day
  • Discounted hotel rates at Radisson Hotel Group branded properties worldwide
  • Parental Leave Program
  • Flexible work schedule

 

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