May include, but not limited to:

● Ensures that all payable transactions are posted regularly
● Ensures payments to vendors are generated on a timely basis
● Ensures documentation for all payments is properly maintained
● Recommends and suggests improvements to the Assistant Controller or Controller
● Must be able to maintain good relationships with all coworkers and vendors
● Must have a high degree of professional integrity, and be able to work safely, effectively and efficiently
● Compares and controls supplier’s invoices and credit notes with all related documents (purchase order/request, delivery notes and receiving reports)
● Ensures purchases are duly authorized and the documents signed in approval by the authorized manager
● Verifies the arithmetical accuracy of all invoices before payment
● Calculates expense allocations and notes the amounts/accounts directly on the invoice
● Prepares invoices for payment and presents them to the Controller for signature
● Reconciles the statements from suppliers against invoices and resolves any discrepancies
● Files paid and unpaid invoices in a timely and orderly manner such that others can readily access the information
● At month-end verifies that total posted purchases balances to the receiving report. Any discrepancy should be resolved before closing the month
● Processing vendor ACH payments
● Reviews month-end Accounts Payable aging and addresses any outstanding items
● Management of vendor portals and posting auto EFT payments

● Reviews with hotel departments any open purchase orders at month-end
● Investigates all invoices received without purchase orders and initiates corrective action
● Ensures that the A/P system has (for all Vendors) Vendor name, address, Social Security # or TIN and verification that Vendor is not subject to backup withholdings, this is accomplished by maintaining completed and signed W-9s for all Vendors
● Carries out other duties that may be assigned by the Assistant Controller or Controller
● Responsible for preparing year end 1099’s and preparing applicable filings for Controller’s review and signature