Greenleaf Hospitality

Accounting Coordinator | Wings Event Center

Posted Date 2 weeks ago(3/17/2025 9:32 AM)
ID
2025-3581
# of Openings
1
Category
Finance
Property
Wings Event Center

Overview

Top Reasons to Work With GHG:

Responsibilities

What You’ll Be Doing:

Accounts Payable

  • Ensure that all payable transactions are posted regularly
  • Ensure payments to vendors are generated on a timely basis
  • Ensure documentation for all payments is properly maintained
  • Recommend and suggest improvements to the Controller
  • Verify the arithmetical accuracy of all invoices before payment
  • Prepare payments and present to the Controller for approval
  • Reconcile statements from suppliers against invoices and resolve discrepancies
  • Review month-end accounts payable aging and addresses any outstanding items
  • Ensure that the A/P system has proper information for all vendors by maintaining
  • completed and signed W-9s
  • Input credit card coding and pay CC bill on a monthly basis
  • Prepare year-end 1099’s and applicable filings for Controller’s review and approval
  • Prepare and present monthly and additional reports as set by Controller
  • Other duties as assigned by Controller

 

Accounts Receivable

  • Reconcile invoices and payments in the finance software
  • Prepare deposits and ensure deposits are made and recorded on a regular basis
  • Actively review finance software and support documentation to pinpoint and
  • research short payments, skipped invoices, and past due balances
  • Record daily revenue for all F&B outlets, Ice Events, and Ticket OƯice
  • Record all event invoices and settlements and upload into financial software
  • Support external and internal requests related to accounts receivable
  • Assist in refining billing and contract review processes and procedures with a focus
  • on continuous improvement
  • Work directly with the Kwings, Ice Events, and Special Events teams to align
  • invoicing and collection processes. Manage invoicing and collections for all SMC
  • business units across within Wings Event Center, Wings West, and Wings West Old
  • Burdick’s.
  • Maintain a relationship as the primary point of contact for sponsorship receivables
  • Prepare and present monthly and additional reports as set by Controller
  • Other duties as assigned by Controller

Qualifications

 What You Need for this Position:

  • An Associate's degree in Accounting or finance or equivalant experience. 
  • 1+ years of Accounting experience 
  • Proficiency with Microsoft products, including Word, Excel, Gmail & Power Point
  • Effective verbal, written, and client management skills
  • Strong communication and analytical skills with an attention to detail
  • Strong time management and organization skills
  • Ability to work accurately and effectively under tight deadlines
  • Ability to work independently as well as with teams
  • Ability to demonstrate good common sense and sound judgment
  • Ability to maintain confidentially
  • Long periods of Standing and Sitting
  • Able to stoop and bend
  • Able to lift up to 20 pounds from time to time
  • Able to handle responsibilities that may require repetitive motion tasks
  • Ability to perform detail work involving written or numeric data and to make arithmetical calculations rapidly and accurately
  • Ability to establish and maintain effective working relationships with other employees, corporate partners, user groups, and patrons
  • Maintain a high level of motivation; self-starter
  • Display strong interpersonal communications skills

What's in it for You:

  • 401K with 100% match up to 3% and 50% match up for the next 2%
  • Medical/Dental/Vision/Disability/Life Insurance (full-time)
  • Robust Employee Assistance Program providing a wide range of services including up to 7 free counseling sessions per year
  • Health and wellness reimbursement up to $600 annually for items like massages, gym memberships, running shoes etc.
  • 10% discount on GHG outlets
  • (1) shift meal provided per day

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