Top Reasons to Work With GHG:

• We are one of the Nation's 101 Best and Brightest Companies to work for
• You’ll have the opportunity to work with fun and passionate accounting team
• You will grow your skills and experience in an environment fosters growth and development

Job Purpose

The Accounting Systems Manager oversees various aspects of a company's general accounting systems, ensuring accurate financial reporting, compliance with regulations, and efficient data transfer by managing day-to-day activities including accounts payable processing, accounts receivable processing, cash management, fixed asset management, and balance sheet reconciliation support.

This role will provide strategic oversight and management of key financial processes for RPH, including Accounts Payable, Accounts Receivable, and revenue reporting systems. This role is responsible for ensuring the accuracy and integrity of month-end trial balance reconciliations, leading the integration of sales systems into Workday, and maintaining accountability for financial processes and systems across sales, revenue recognition, cash management, and fixed asset tracking. Additionally, the position serves as the GHG Fixed Asset Management Lead and team lead for aligning sales software platforms such as Opera, Toast, Boulevard, Delphi, Momentus, and Northstar with financial operations.

What You’ll Be Doing:

• May include, but not limited to:

Accounts Payable Process Management:

• Weekly check run and ACH payment management: Ensuring vendors receive payment within terms, cash management on capital projects.
• Expense coding management: Liaison to operations managers on correct coding of expenses.
• Maintain vendor relationships: Work with vendors to secure favorable payment terms.
• Optimized cash flow management: Take advantage of terms and early payment discounts.
• System Administration: Manage the AP Workday System, ensuring data integrity, implementing system updates, and optimizing workflows.

Accounts Receivable Process Management:

• Open Balance reporting: Setup and process improvement of weekly Open Balance Report, followed with oversight of communication to Finance managers, sales and catering teams, and hotel GM.
• AR Aging reporting with metrics: Implement process for monthly AR Aging Report production from Opera (reconciled to Balance Sheet), combined with monthly metrics.
• Historical trends analysis: Tracking historical Sales and AR monthly trends for analysis and assistance with budgeting and forecasting.
• Customer invoicing management: Oversee the accurate and timely generation of customer invoices, including verifying pricing, quantities, and billing details.
• Collections Management: Establish and execute collection strategies to proactively contact customers with outstanding balances, negotiate payment plans, and escalate overdue accounts to appropriate channels. Work with Controller and collections attorneys to move accounts through collections process.
• Credit Analysis: Evaluate customer creditworthiness, set credit limits, and manage credit risk by reviewing financial information and making informed decisions.
• Policy Development: Establish and maintain company AR policies and procedures, including payment terms, late fees, and collection guidelines.

Fixed Asset Management:

• Compliance: Ensure adherence to all relevant accounting standards and regulations regarding fixed asset practices.
• Internal Controls: Establish and monitor robust internal controls to safeguard assets and prevent fraud. Conduct periodic internal audits to assess compliance with FA accounting policies and procedures.
• Auditing and Compliance: Coordinate with external auditors and Greenleaf Capital to facilitate the fixed asset audit process, providing necessary documentation and explanations.

Cash System Management:

• POS Outlet System Management: Ensure accurate processing of cash transactions at the point-of-sale, performing audits at random.
• Oversight of Cash Banks: Perform regular cash counts, and reconcile daily sales reports, identifying and addressing discrepancies in cash transactions, preparing and securing daily bank deposits.

Balance Sheet Account Reconciliation:

• Establishment of Standardization of Reconciliations: Establishing best practices to standardize the reconciliation format and process across all balance sheet accounts and companies.
• Reconciliation SOPs: Team lead for creation of SOP documentation for performing each reconciliation process.
• Reconciliation Review: Performs regular reviews of complete balance sheet recs.
• Continuous Process Improvement: Team lead for reconciliation process improvement before and after Workday implementation.

Required Skills and Qualifications: 

• Bachelor's degree in Accounting or Finance
• Extensive experience in general accounting principles and practices
• Strong leadership and supervisory skills to manage a team
• Excellent analytical and problem-solving abilities 
• Proficiency in accounting software and financial reporting tools
• Strong communication and interpersonal skills to collaborate with cross-functional teams
• Strong Mathematical Skills: Accuracy in handling cash transactions and performing calculations.
• Excellent Communication Skills: Ability to interact effectively with customers and staff.
• Attention to Detail: Meticulous in maintaining accurate records and cash handling procedures.
• Problem-Solving Skills: Ability to identify and resolve issues related to transactions and customer concerns.
• Computer Proficiency: Familiarity with POS systems and basic office software.

What's In It For You

• Annual bonus opportunity 
• Accrued PTO starts immediately and is available as soon as a minimum of 2 hours is accrued
• 401K with 100% match up to 3% and 50% match up for the next 2%
• Medical/Dental/Vision/Disability/Life Insurance 
• Robust Employee Assistance Program providing a wide range of services including up to 7 free counseling sessions per year
• Health and wellness reimbursement up to $600 annually for items like massages, gym memberships, running shoes etc.
• 10% discount on GHG outlets
• (1) shift meal provided per day
• Discounted hotel rates at Choice Hotels Worldwide
• Monthly cell phone stipends
• Annual leadership classes and trainings
• Parental Leave Program